[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip Code]
Subject: Notice of Rent Increase
Dear [Tenant’s Name],
I trust this letter finds you well. I want to take a moment to thank you for being a responsible and cooperative tenant at [Property Address]. Your commitment to maintaining the property and adhering to the rental terms is greatly appreciated.
This letter serves as a formal notice regarding a revision in your rent amount. Effective [Effective Date], the monthly/annual rent for your residence will increase from ₦[Current Rent Amount] to ₦[New Rent Amount].
The adjustment is necessary to accommodate [briefly explain the reason, such as increased property maintenance costs, inflation, or improvements made to the property]. We have carefully reviewed the market conditions and determined that this revision aligns with the current rental rates in the area.
We understand that any change in rent can be challenging, and we value your tenancy. If you have any questions or concerns regarding this adjustment, please feel free to contact me directly at [Your Contact Number] or via email at [Your Email Address].
We are committed to continuing our positive landlord-tenant relationship and appreciate your understanding regarding this matter.
Thank you for your cooperation and prompt attention to this notice.
Yours sincerely,
[Your Full Name/Designation]
[Your Contact Information]
Give Sufficient Notice:
Ensure that the tenant receives the letter well in advance of the effective date (typically 1–3 months).
Be Transparent:
Provide clear reasons for the rent increase to build trust and avoid disputes.
Maintain Professionalism:
Keep the tone polite and professional to preserve a positive relationship.
Request Acknowledgment:
Ask the tenant to confirm receipt of the letter and acceptance of the new terms in writing for record-keeping.
